Invoice matching is the comparison of invoice data with other approved records to determine whether the obligation is consistent and ready for the next step. Depending on the purchase, matching may use the order, receipt, service entry, contract, tax, quantity, price, or tolerance rules. Mismatches route for evidence-based review rather than automatic payment or rejection.
In plain English
It checks whether an invoice agrees with the records that support the purchase.
Illustrative example
At Northstar Industrial Systems, finance compares an equipment invoice with the purchase order and recorded receipt, then routes a freight discrepancy for review.
- Related terms
- Two-way match; Three-way match; Exception handling; Payment readiness
- Lifecycle stages
- Invoice; Reconcile
- Stakeholders
- Finance; Procurement; Operations; Supplier